Declaration of Consent
Must be completed and submitted prior to the photo session.
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Name
Type of photography
DD/MM/YYYY For assignments spanning multiple days, please enter the start date of the assignment.
Consent to the Storage of Personal Data
I hereby consent to Henriette Kyed Photography storing and processing my personal data in accordance with the applicable Privacy Policy.
Consent to Photography
I hereby consent to Henriette Kyed Photography photographing all persons who may be associated with the photo session and/or event.
Consent to Storage of Materials
I hereby consent to Henriette Kyed Photography storing all materials (including images/videos such as RAW and JPEG files, designs, and similar content) for an unlimited period.
Consent to Use of Materials
I hereby consent to Henriette Kyed Photography using images — including RAW and JPEG files, designs, and similar materials — in accordance with applicable regulations for purposes such as marketing, social media, websites, printed materials, and similar uses. This helps other clients, like you, see what they can expect when booking me, and I greatly appreciate being able to showcase my latest work.
Newsletter

GDPR & Privacy Policy

The following information explains how your personal data is processed by Henriette Kyed Photography and what it means to you as a client.

It is important to emphasize that I only store personal data that is relevant to our client relationship. This may include your name, address, email address, telephone number, and similar contact information.

What is GDPR?

The General Data Protection Regulation (GDPR) is an EU regulation that applies across all member states. Its primary purpose is to provide transparency regarding how personal data is collected, processed, and stored.

The GDPR came into effect on May 25, 2018.

At Henriette Kyed Photography, the amount of personal data exchanged with clients is limited. The systems I use and how they store your personal information are described below.

For more information about GDPR, please visit the Danish Data Protection Agency (Datatilsynet).

What Does GDPR Mean for You as a Client?

GDPR concerns consent for photography, the storage of personal information, the use of photographs, and the retention of materials.

For this reason, it is important that you complete a consent form before a photography session. This also applies to wedding clients, even if a wedding contract has already been signed. While this may seem repetitive, it is designed to protect your rights and privacy.

How and For How Long Is My Personal Data Stored?

Henriette Kyed Photography is a small business with a straightforward data management structure.

As a client, you have the right at any time to request access to, receive a copy of, or request deletion of the personal data I store about you. Such requests must be submitted in writing via email to fotograf@henriettekyed.dk. For security reasons, valid photo identification may be required before personal information is disclosed or deleted.

Most client communication takes place via email. These communications are stored on an SSL-secured server hosted by one.com. While I am actively working with a client, all written correspondence is retained on the email server. After the project is completed, correspondence is archived for one year before being securely anonymized or deleted.

Clients may order photographs through a customer login area on www.henriettekyed.dk. No sensitive personal information is stored in this system, and photographs are removed after the order has been completed.

Final edited photographs are delivered through Dropbox. Please refer to Dropbox’s own GDPR and privacy policies regarding the handling of personal data.

Payments and Invoicing

Invoices are issued through Billy, my accounting and invoicing platform, which is responsible for securely storing any personal information processed through its services.

Payments are made via bank transfer. When making a payment, data security is handled by your bank and my bank, Sparekassen Sjælland.

Systems Used for Data Processing

The following systems may process or store personal data:

  • Billy (Accounting & Invoicing System)
  • MobilePay
  • Dropbox

Data Retention Periods

I store personal information in different systems for different periods of time:

  • Invoice-related information is stored for a minimum of five (5) years in accordance with Danish tax and accounting regulations.
  • Emails relevant to our client relationship are stored for the duration of the active client relationship and archived for at least one (1) year thereafter before being gradually deleted.

What Personal Data Is Stored?

During our communication and when browsing this website, you may provide one or more of the following types of information:

  • Name
  • Address
  • Telephone number
  • Email address
  • IP address
  • Consent records
  • Contracts (applicable to wedding clients)

What Happens in the Event of a Data Breach?

In the event of a data security breach, affected clients will be notified directly via email within 72 hours of becoming aware of the breach.

The notification will include information about:

  • Which data may have been compromised
  • The potential consequences
  • Any actions you should take as a client

All data breaches will also be reported to the Danish Data Protection Agency within the required 72-hour period.

Additional Information

If you would like to know what personal information Henriette Kyed Photography holds about you, or if you wish to withdraw your consent, please contact:

fotograf@henriettekyed.dk

For security reasons, valid photo identification may be required before personal information is disclosed or consent is withdrawn.